Thank you for your willingness to present in this revisioned flexible conference format for #OTESSA20. Please take a few minutes to familiarize yourself with our Guidance for Presenters, below.
There are two options available for presenters (and you may choose to do a combination of both options):
- Host a synchronous presentation in Zoom.
- Prepare an asynchronous session in one of several formats (see below).
Guidance for synchronous sessions
OTESSA will provide a link to a session, and you and your moderator will be set as hosts. If you are not familiar with Zoom or would like a refresher, please access Zoom’s orientation site for support.
If you would like to preview Zoom, please let us know so that we can arrange for a time to meet.
Hosting your session
- Please ensure that you are in a quiet place that is free from distractions.
- We strongly recommend that you use an external microphone and headphones, such as those that are available in many headsets or mobile phone earphones.
- Audio quality is more important than video quality, and proximity to the microphone is more important than the quality of the microphone.
- We suggest that you are primarily lit from the front to avoid being in a shadow.
- Ensure no one else is actively streaming on your network at the same time to minimize network issues.
Your session will be scheduled to open 30 minutes prior to the scheduled beginning of the session. Please sign in early to ensure that you have any content that you might want to share ready to go. Now that we do not have physical restrictions, we can increase presentation times. You are welcome to present using the time-slot you were accepted for or you may increase your time slot by indicating so on the form.
Participants will be in the waiting room prior to the beginning of your session and will need to be admitted to the session by the presenter or moderator.
If you would like us to record your session, it will be recorded to the Zoom cloud, and after your session, OTESSA will download your recording and upload it to our YouTube channel.
Guidance for Asynchronous Presentations
You may also choose to present asynchronously in one (or more) of several formats. Please note your blog post must not be a duplication of your proceeding if you will be publishing a proceeding.
Asynchronous presentations will be blog posts that can embed various media. There are two ways to get your information onto our OTESSA.org/2020 conference site:
- Publish a blog post on your own site using the category “OTESSA 2020” (or slug “otessa-2020” which we will syndicate to otessa.org/2020);
- Publish a blog post directly on the #OTESSA20 conference blog. In this case, you can either:
- send us the material to post or embed or
- you may request a login to create your post directly
Regardless of your approach, your blog post might include:
- An audio podcast;
- A synchronous webinar or video recorded on your own;
- A screencast video;
- A link to a presentation in another format not listed here (Adobe Spark, webpage, etc.);
- A combination of text and media
- Ways to engage the audience (e.g., annotations using Hypothesis, collaborative documents, use of #OTESSA20 hashtag on Twitter, etc.)
- Or feel free to explore other innovative and imaginative presentations of your ideas!
Follow accessibility guidelines for web content, including:
- Using heading levels (h1, h2, etc) instead of bold or italic text,
- Ensure high contrast between text and the background
- For synchronous sessions or video, please provide an oral description of visual content as you proceed through your presentation
- Provide alternative text to describe images
- Provide a transcript for audio or video presentations (we can help with this process through an upload to YouTube)
- Provide clear captions and attributions for all images;
- Use a featured image;
- Ensure that all images that you use were created by you or that they are licensed for reuse;
- Consider privacy laws in your province, state, or country as it pertains to uploading personal information to cloud-based services for sharing (e.g., use of YouTube, etc.);
Stay close to the reading or viewing time allotted to your original presentation type.