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Creating a Profile

OTESSA expects each author submitting to the conference to also participate in the review process. When you create your OJS profile, please ensure you have checked the box indicating your willingness to serve as a reviewer. In addition to entering keywords relating to your area of interest, please add the languages you are able to review in (e.g., English, French, etc.). We also hope you can add on any analytical or technical processes you have expertise in (e.g., quantitative analysis, qualitative analysis, mixed methods, indigenous research methods, etc.)

Submission Info

We encourage works-in-progress as well as reflections on practice, conceptual explorations, and formal research dissemination.

Deferred Submissions from 2020

If you had deferred an accepted submission from 2020, please contact conference@otessa.org to request your submission be added to the 2021 conference program. Please provide your session title and indicate which subtheme you feel best fits your submission. 

Your proposal should contain four main elements:

  • the names of ALL authors and presenters
  • an abstract (up to 200 words)
  • a submission document that contains:
    • identification of subtheme your proposal aligns with the most
    • a proposal (up to 500 words not including references)
    • a statement to address audience engagement and interaction (up to 200 words). 

On the OJS system, drop-down menus will allow you to select the session format and whether you wish to submit a research-oriented session or a practice-oriented session. Please refer to the Review Process section below to find the evaluation criteria for each format.

The title should be written in plain language and should clearly describe what the session is about. Titles without enough information may not attract an audience.  All submissions should follow the American Psychological Association (APA) formatting and style guide.

Please enter the names of all authors and presenters and review the eligibility section below for more information on limits on participation.

The abstract cannot be longer than 200 words and should be written in plain language. Please be catchy, concise, and coherent. Abstracts are entered into a text field in OJS.

The text is double-spaced; uses 11-point font san-serif style font (e.g., Ariel, Calibri); employs italics, rather than underlining (except with URLs).

Where available, URLs for the references have been provided and hyperlinked.

All illustrations, figures, and tables are placed within text at appropriate points, rather than at the end.

The submission file is in OpenOffice, Microsoft Word, or RTF document file format.

In the “Comments to the Editor” section: Please list any material, digital, or accommodations needs related to your proposal or your presence at OTESSA.

You will receive an automated email confirmation from the system once you have submitted your proposal. If you do not receive a confirmation within 24 hours, please email conference@otessa.org for assistance.

Options for Short & Full Papers to be Published

In addition to your submission proposal, you will also be able to add/upload an optional short or full paper to your submission. This may be done at the same time as your session submission or it may be added anytime up until July 1, 2021. These papers will undergo a separate review process.

For optional short or full paper submissions only: the text being considered has not been previously published, nor is it before another review board for consideration (or provide an explanation in “Comments to the Editor”).

Full Paper Submission Guidelines can be found on the OTESSA Journal site. Full papers that are accepted will be published as part of the OTESSA Journal.

Short Paper Submission Guidelines will be posted here shortly. Short papers that are accepted will be published as part of the OTESSA 2021 proceedings.

Eligibility

Active membership is not required at the time of submission. Presenters must be a member of OTESSA, must register for the conference, and be prepared to attend their conference session. In the event that you are unable to attend, you are asked to notify us as soon as possible. Memberships expire December 31 of each year. Note: you may select non-member registration within the Congress conference registration system to select a registration that includes 2021 membership.

Presenters are allowed to be first author or sole presenter TWICE for the entire OTESSA conference. Additional participation as co-authors not presenting as sole presenter is allowed. Note that this limit does NOT apply to individuals who are presenting at other association conferences at Congress (e.g., CSSE, CSSHE, etc.). For example, you may present at CSSE according to their presenters guidelines and then present at OTESSA as per our presenter guidelines. All authors and presenters MUST be listed on your OTESSA submission. This enables us to identify and trouble-shoot conflicts at an early stage. If an author appears on a number of submissions as co-author, we will only ensure no conflict occurs for two sessions. 

Review Process

All proposals receive a double-blind review by at least two reviewers who have presented their work at previous conferences and/or who have published peer-reviewed research relevant to the submission topic. Proposals must conceal the identity of the author(s). Citing one’s own work is permissible, but authors must ensure they do not reveal their identity. Proposals that do not adhere to this requirement may be rejected or returned for revision.

Author identification must be removed from the MS Word document properties of the file. For Windows users, use the following procedure: File > Info > Check for issues > Inspect document (inspect) > Document properties and personal information (remove all). For Mac users, click on Tools > Protect document > Remove personal information from this file upon save.

Each reviewer will be asked to provide feedback on how this work may be improved substantively, to help authors improve their work.

Submissions may be accepted in a format other than what they were submitted for.

Authors may enter in the “comments to the editor” field, the names of any reviewers who they perceive may have a negative bias against their work. In these cases, steps will be taken to ensure a fair review.

Since each submission requires a minimum of two reviewers, OTESSA expects each author submitting to the conference to also participate in the review process. Please ensure you have updated your Open Journal System profile to indicate your willingness to serve as a reviewer. In addition to providing keywords for your expertise, under “areas of interest,” enter “English reviewer,” “French reviewer,” or “Indigenous language reviewer” to assist us with the review assignment process.

Criteria for Evaluation

Regardless of presentation format chosen, all authors may self-select one of the following two types of submission for their work: “research-oriented” or “practice-oriented” with the following criteria for each:

Research-Oriented
  1. Significance to the field, to practice, to society, to OTESSA mission/focus
  2. Relevance to conference theme 
  3. Clarity (of objectives or purpose, of writing, of arguments, etc)
  4. Situatedness (i.e. has the author situated their work in the broader research literature, provided perspective(s) or theoretical framework)
  5. Substantiated conclusions and/or recommendations
  6. Methodological and analytic rigour as required by the inquiry approach employed
Practice-Oriented
  1. Significance to the field, to practice, to society, to OTESSA mission/focus
  2. Relevance to conference theme 
  3. Clarity (of objectives or purpose, of writing, of arguments, etc.)
  4. Situatedness (i.e. has the author situated their work in the broader context of similar work conducted by others)
  5. Substantiated conclusions, and/or recommendations

Open Access Policy

All submissions that opt into and are accepted for the short and full paper collections will be published open access under the Creative Commons BY-NC 4.0 International License

Official Language

The official language of OTESSA is English, however, submissions can be accepted in either English or French, which are the official languages of Canada. The program indicates the languages of presentation and discussion. In any given session, the title reflects the language of presentation. OTESSA supports the practice of bilingual presentations for the official languages of Canada (French and English) and Indigenous languages (e.g., a presenter speaks in one language while the slides are in the other language; co-presenters each speaking one language; or a bilingual facilitator helping translate the Q&A session).

A bilingual session is defined as one in which presentations and discussions occur in either French or English, along with support in the other language. Support may take the form of presenter-supplied handouts, overheads, summaries or abstracts. Discussion moves freely between the two languages, French and English. 

The OTESSA Executive will make a reasonable effort to ensure public communications are available in both official Canadian languages and any additional languages. Please note, however, that our ability to meet these needs is expected to grow as we grow as a community and organization. We are attuned to the history of the denial of language in the oppression of marginalized groups and, where possible, will make a reasonable effort to translate into additional languages as well. The OTESSA Executive will determine when and how translations between the languages will be provided.